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OHIO UNIVERSITY HOUSING AND RESIDENCE LIFE SPECIAL LEASE AGREEMENT

Ecohouse Lease Agreement

THIS LEASE, made between the landlord, ���������� Housing and Residence Life (hereinafter referred to as “University”), and [INSERT TENANT FULL NAME AND PID] (hereinafter referred to as Tenant):

1. Grant of Permission: Subject to the terms and conditions set forth herein, University hereby gives Tenant, and Tenant accepts, permission to use and occupy the following designated room at 66 University Terrace, in the City of Athens, State of Ohio (“Premises”). Tenant has exclusive use of Bedroom #[INSERT NUMBER]. Tenant also has use in common, with other tenants living at the Premises, of the following rooms: the living room, kitchen, and any bathroom(s) located within the Premises for the Term (defined below). Tenant’s use of the Premises shall be permitted 24 hours per day, 7 days per week, for the duration of the Term.
2. Term: The term of this Agreement (“Term”) shall commence on August 25, 2025 (“Commencement Date”) and expire on May 15, 2025 (“Termination Date”), unless terminated as provided herein. No extension of the Term or hold-over will be permitted.
3. Tenant: The term “Tenant” shall refer to the person named above notice given by the University to any tenant of the Premises, or notice by any tenant of the Premises given to the University, shall bind all tenants of the Premises. All tenants of the Premises must be registered students with ����������. Failure to maintain enrollment in courses for the full duration of the Term may result in a violation of this Agreement.
4. Rent: Tenant shall pay to the University housing charges in the total amount of $2,925 per semester, with payments billed directly to Tenant’s student account in July and December. The monthly breakdown of this cost is $650 per month. Housing charges can be pro-rated based on the length of the Term. Payment of housing charges shall be due, and late fees assessed, in accordance with payment deadlines set forth by the Office of the Bursar. Late fees will continue to be compiled for each month past due housing charges are unpaid. Payment may be made online from your MyOHIO Student Center. Checks, cashier's checks, and money orders made payable to "����������" can be mailed or placed in the drop box located in Chubb Hall. Payment Options are detailed on the office of the Bursar’s website.
   1. eCheck – online only
   2. Credit Card - online only; a 2.95% processing fee will be charged by our payment processor
   3. Mail – check, money order; addressed to ����������, PO Box 960, Athens, OH 45701
   4. Drop Box – check, money order; located inside the south entrance doors on the ground floor of Chubb Hall (Court Street side of the building – doors closest to the crosswalk)
   5. Wire Transfer – online
5. Deposit: Upon accepting their housing assignment for the Premises, Tenant agrees to pay the University the sum of $200.00 as a deposit to be held by the University until the date of occupancy by the Tenant. Failure to occupy the Premises on the specified date shall result in a forfeiture of the deposit. Upon occupancy of the Premises, the $200 deposit will be applied towards Tenant’s first month’s housing cost.
6. Permitted Uses: During the Term, Tenant shall have the right to use the Premises only as the personal residence of Tenant (“Permitted Use”). Tenant shall not permit the Premises to be used for any use other than the Permitted Use. The right to occupy under the terms of this Agreement are not to be assigned or otherwise granted to any other person by Tenant. Tenant shall occupy and use the Premises only in a careful, safe, and proper manner and with reasonable care and diligence so that the Premises remains in good condition. Tenant shall not use (or permit its invitees and guests to use) the Premises in material violation of any law, regulation, order, or requirement of the federal, state, or local governments, courts or other lawful authorities having jurisdiction over the Premises, nor shall Tenant cause (or permit its invitees or guests to cause) any nuisance to exist in or near the Premises.
   1. Guests: Guests are permitted for no longer than 14 days per semester, and any guest who stays in the Premises past this 14 day period will be considered a full time resident and the appropriate Tenant will be found in violation of this Agreement.
   2. Condition of Premises: Tenant shall leave the Premises at the termination of this Agreement in a clean and orderly condition, in as good of a condition as when taken, except for ordinary wear and tear. Tenant shall pay all reasonable cleaning and repair fees and charges necessitated by the misuse or damage of the Premises by Tenant, its family, invitees, and guests, which obligation shall survive termination of this Agreement.
   3. Agreement: This Agreement confers no rights to Tenant to use for any purpose any University property other than the interior of the Premises, except the walks and roadways giving access thereto and such other areas, if any, as the University may from time to time designate for the use of Tenants. When the use by the Tenant of any other portion of University property is permitted, it shall be subject to the rules and regulations established by the University.
   4. In addition to use as a personal residence, Tenant has agreed to use the Premises for educational purposes as defined in Section 16 A and B below.
7. Utilities: University will pay all charges for heat, water, electricity, sewer, and trash collection. Tenant agrees that the University shall have the right to temporarily stop the service of gas, electricity, heating of water, heat, or water in the event of an accident affecting the same, or to facilitate repairs of alterations made in the Premises or elsewhere.  University agrees to give Tenant notice of a stoppage when it is reasonable to do so.
8. Delivery of Possession by ����������: If, due to circumstances beyond the University’s control, the Premises shall not be ready for occupancy at the beginning of the Term, this Agreement shall nevertheless remain in effect and the housing charges shall be abated proportionately until the Premises is ready, and the University shall not be liable for any expenses incurred by the Tenant because of the non-availability of the Premises.
9. Damage by Fire: If the Premises is damaged by fire or other casualty, the University shall repair it within a reasonable time and housing charges shall continue unless the casualty renders the Premises untenantable in which case this Agreement shall terminate and Tenant, upon payment of all rent to the date the Premises is surrendered, shall not be liable for any further rent.  If only a portion of the Premises is rendered untenantable, the Tenant may, with mutual agreement of the University choose to continue in possession, or terminate Tenant’s obligation under this Agreement.
10. Liability: Tenant agrees that the University shall not be liable for personal or other property damage or personal injury occurring in the Premises or on or about University property or grounds upon which the Premises is located regardless of cause.  Tenant is advised that Tenant should, at Tenant’s own cost, purchase Renter’s Insurance. University neither insures nor is responsible for loss or damage to personal property.  Please contact an insurance agent for renters’ insurance information.
11. Right of Entry: The University, or any person authorized by it, with the prior notice of the Tenant obtained at least twenty-four (24) hours in advance, shall have the right to enter the Premises at a reasonable time to inspect, make ordinary and necessary repairs, decorations, or alterations, to enforce this Agreement, and, after notice of termination is given, to show the Premises to prospective tenants. However, Tenant’s consent shall not be necessary in case of emergency. Tenant shall not unreasonably withhold consent for the University to enter the Premises. Requests by Tenant for maintenance or housekeeping waive the 24-hour notification.
12. No Alterations: Tenant shall not be entitled to make any alterations or modifications or attach any fixtures to the Premises. If alterations are needed to adhere to any documented accommodations, please contact the Office of Sustainability.
13. Remedies for Default: If Tenant shall fail to pay he housing charges, or any other sum, to the University when due, or breach any other provisions of this Agreement, or shall abandon the Premises, the University may in addition to all other remedies provided by law including actions of eviction, void and terminate this Agreement, re-enter into possession, and sue for and recover all rent or damages due the University resulting from Tenant’s default.
14. Agreement Violations and Termination: If any of the representations made by Tenant in Tenant’s lease application or this Agreement are misleading or untrue, or if Tenant or Tenant’s guests violate any provisions of this Agreement or any rule or regulation herein imposed, or if Tenant violates the ���������� Student Code of Conduct, then University may treat such representations or Agreement violations as a breach of the Agreement and forfeiture of Tenant’s possession of the Premises may be initiated.  The University may require Tenant to vacate the Premises following a hearing in which the University determined that the Tenant violated a term of this Agreement or violated the University’s Code of Conduct or other policies or procedures prior to the hearing.  The Tenant shall receive written notice of the alleged violation or breach of the Agreement, and the Tenant will be given an opportunity to be heard at the hearing.
15. Compliance with Rules and Regulations: Tenants and their  guests shall observe and comply with the University Student Code of Conduct and rules and regulations set forth below in this lease, and such other rules and regulations that the University may adopt.
    1. To remain in compliance with Chapter 3794 of the Ohio Revised Code, Tenants may not:
       1. Smoke inside the Premises or in any structures on the property
       2. Smoke outside the Premises within 25 ft. of the exterior structures of the property
    2. Tenants found to be in violation Chapter 3794 of the Ohio Revised Code will result in:
       1. A referral to the Office of Community Standards and Student Responsibility
       2. Monetary fines ranging from a minimum of $100 for violation and an assessed fee resulting in damages/cleaning to Premises.   
    3. To be eligible for EcoHouse, the tenant must be currently enrolled at ���������� or receive permission from the appropriate Housing and Residence Life or Office of Sustainability staff member.
    4. If the Premises is found to be over occupied, a termination of lease or transfer will be made within a prescribed amount of time not less than 30 days.
    5. Tenants are responsible for the care and preservation of all University-owned property in the Premises.  (This includes, but is not limited to: furnishings, stove, refrigerator, blinds, counters, etc.)
    6. Tenants must assist and cooperate with the University maintenance department in caring for the Premises. Any damage to the dwelling unit or its facilities or equipment should be reported promptly to the Office of Sustainability. The University will make all alterations, additions, changes or repairs to the Premises and to its equipment. Failure to report a maintenance problem could constitute negligence on the part of the Tenant and result in cost for repair to be levied against the Tenant.
    7. Tenants are expected to take every precaution to prevent fires. Tenants may not cover or remove batteries to disconnect smoke detectors. The University is not liable for any loss, claim or damage to personal property of the Tenant resulting from fire or an act of God.  Tenants are not held responsible for University property which has been damaged by fire, not caused by the Tenant or an act of God. Tenants may be held liable for fire damage caused by Tenants, family, or guests. Candles are prohibited.
    8. Tenant is responsible for the cleanliness of the Premises, as well as for the adjacent porches and sidewalks.  Bicycles must be registered with OUPD, and are not to be attached to the railings, down spouting or left in front of the Premises.  They are to be placed in bicycle racks near each building.  Bicycles found to be in violation of parking regulations will be confiscated and result in a fine of $25.00.   No other furnishings (couches, easy chairs, carpets, laundry items, sundry items, etc.) should be left in front of the Premises.  Clothes should not be hung on railings or shrubbery.
    9. Rubbish must be disposed of in the appropriate trash receptacle designated for the Premises. Trash is not to be left sitting outside of the Premises.  Personal trash containers are not to be left outside by Tenants.  Tenants will be warned once about leaving trash outside, and each additional infraction will result in a fine of $25.00.
    10. Boisterous parties or other activities which may disturb other tenants of the Premises are not permitted.  Quiet hours are in effect at all times.  The definition of quiet hours for the Premises is that no noise should be heard outside the house.
    11. Tenants may use only those keys furnished by the University.  A lost key will result in a lock change and a replacement charge will be assessed.
    12. Tenants are expected to work in conjunction with the Office of Sustainability on projects that are designed to create a sustainable living and learning environment.
    13. Neither Tenants, nor their guests may:
        1. Cover, remove batteries, or disconnect the smoke detectors.
        2. Affix wallpaper to the walls or put decals, scotch tape or any other adhesive material, which leaves a mark on the wall or door.
        3. Adjust, tamper with, or alter any mechanical, electrical or plumbing equipment furnished by the University.
        4. Keep pets, including cats, dogs, or other animals on the premises.    A fee may be assessed to any Tenant found to be in violation of the Pet Policy. Immediate removal of the pet will also be mandated.
        5. Put clotheslines on the Premises.
        6. Solicit funds for any drive or pursue any business on the Premises without the written approval of an ���������� Administrator.
        7. Lease the Premises or accommodate roomers, boarders, or relatives.
        8. Disregard written University policies as detailed in the Student Code of Conduct.
        9. Keep water-containing furniture in the Premises; store, install or operate unvented portable kerosene heaters; obstruct common areas with their personal property.
    14. Tenant may possess an automobile, provided it is registered and has a valid permit that was obtained through ���������� Parking Services.  Automobiles may be parked in designated areas only and may not be parked or driven on lawns or sidewalk areas.
    15. Vehicles are not permitted without a valid parking permit. Cars found in undesignated areas will be ticketed and towed.  Tenants who continue to disregard parking rules may be subjected to parking tickets or a referral to the Office of Community Standards and Student Responsibility.
    16. Tenant may not move out of the Premises prior to the end of the Term without the approval of the ���������� Housing and Residence Life. Under certain conditions, a transfer may be permitted, but only one transfer is permissible within a leasing period.  Transfers from furnished to unfurnished are not permitted, and furniture may not be removed.  A transfer necessitates that all residents move from the unit.
    17. Tenants who graduate or leave ���������� prior to the end of the Term are permitted to terminate their lease with a 30-day advance notice to the office.  If less than 30 days are provided, rent will be charged to the date required for 30-day notice.
    18. Tenants must check-out with Sam Crowl, Director of Sustainability, when vacating the Premises. Failure to check out will also result in an improper checkout fee being assessed to student account.  Check out times are between 8:00 a.m. and 7:00 p.m. only.
    19. All appropriate keys, issued to the Tenant when occupying the Premises, must be returned to the Director of Sustainability at the time of check out.  Tenants who do not return all keys signed out to the Premises will be charged for a lock change for security reasons.
    20. Tenant must give their forwarding address to the office at the time of, or prior to, the time of check out in order for the security deposit to be refunded.  Refunds will not be processed on the same day as check out.
    21. Tenant must clear their Housing accounts with the Bursar’s Office and present proof of payment before vacating the Premises.
    22. Tenants found in violation of state, city, or University regulations will be required to correct the corresponding problem(s).   If infractions continue to exist, Tenants may have the Agreement terminated for breach, or have fines levied against them.  Fines will not exceed $50.00 per infraction.
    23. If Tenant or Tenant’s agents and/or guests engage in, permit or commit any drug related crime on or about the Premises, Tenant will be deemed to have substantially and materially breached this Agreement, and such breach shall be grounds to immediately terminate Tenant’s occupancy of the Premises.
    24. University has installed at least one smoke detector in the Premises, and said detector is in good condition and proper working order as of the beginning of the lease Term. Tenants agree not to obstruct or tamper with said detector or otherwise permit the detector to be obstructed or hampered with for any reason whatsoever.  Tenant further agrees to test the detector periodically and to report any malfunction therewith promptly to University.
16. Condition of Property: Tenant stipulates and represents that Tenant has examined the Premises, and that they are at the time of this Agreement in good order, repair, and in a safe, clean and rentable condition.

17. Default: Each of the following shall be deemed an event of default:

    1. failure to make any payment required within 5 days after receipt of written notice by the University of such failure; and
    2. failure to perform any obligation that is not remedied within 10 days after receipt or written notice by the other party of such failure, unless because of the nature of such failure it cannot be corrected within such 10-day period, in which cause default shall be failure to commence correction within such 10-day period.
    3. Tenant or Tenant’s guests violate any provisions of this Agreement or any rule or regulation herein imposed,
    4. any other substantial or material breach of this Agreement

    Immediately upon the occurrence of any event of default or at any time thereafter, unless the event of default has been cured with the written consent of, or waived by, the non-defaulting party, the non-defaulting party may at its option terminate this Agreement without waiving any legal rights and remedies. The University may in addition pursue actions of eviction, re-enter into possession, and sue for and recover all rent or damages due the University resulting from Tenant’s default.

18. Notices: All notices required or desired to be given to either party under this Agreement shall be given in writing via email at the following addresses:
    1. For Tenant: [INSERT NAME AND OHIO UNIVERISTY EMAIL ADDRESS HERE]
    2. For University Real Estate: Sam Crowl, crowls1@ohio.edu
    3. For Housing and Residence Life: Housing and Residence Life, housing@ohio.edu
19. Governing Law and Forum: This Agreement shall be governed in regard to its execution, interpretation or enforcement in accordance with the laws of the State of Ohio. Venue for its enforcement or any action or proceedings based on this Agreement shall be in the Ohio Court of Claims for any claims of monetary damages against University.
20. Assignment: Tenant shall not assign this Agreement or any of its rights or obligations herein. University may assign this Agreement or its rights or obligations herein upon thirty days’ advance written notice to Tenant.
21. No Third-Party Beneficiaries: There shall be no third-party beneficiary to this Agreement.
22. Entire Agreement: No oral statement or prior written material not specifically mentioned herein shall be of any force or effect, and no change in or addition to this Agreement shall be recognized unless evidenced by a writing executed by University and Tenant. Such an amendment shall become effective on the date stipulated therein.
23. Waiver: No Waiver of any rights or obligations hereunder shall be deemed to have occurred unless it is in writing signed by the party against whom such waiver is asserted, and no waiver shall be deemed a waiver of any other or subsequent rights or obligations.
24. Counterparts and Electronic Versions: This Agreement may be executed in several counterparts, and each executed counterpart shall be considered an original of this Agreement. A version of this Agreement that contains a faxed or scanned and emailed signature shall be deemed an original.