Recruitment Timelines
Sample Timeline for Regional/National Search Utilizing Active Recruitment | ||
Time | Task | Owner |
Pre-Posting | ||
| Pre-Posting: Once a vacancy has opened, pre-planning steps typically take an average of 2-4 weeks. For questions about pre-posting steps (such as drafting recruitment materials or guidance establishing the search committee) contact your HR Liaison. | Staff positions only: Complete/Update Job Profile form and submit to Compensation for mapping. | Department |
Prepare draft of posting in PeopleAdmin. | Department/Hiring Manager | |
Meet with HR Liaison (HRL) to review proposed timeline, drafted job description, committee composition, and recruitment/advertising avenues for posting/outreach. | HRL/Search Chair | |
Compile list of potential candidates (via staff referrals, professional affinity organization directories, web searches of qualified staff at similar institutions, LinkedIn, etc.) | Department/Search Chair | |
Finalize search committee. | Department/Search Chair | |
Convene committee to share timelines/expectations. | Department/Search Chair | |
Attend OHIO Search Committee Training (see /hr/hire-manage/search-committee-training-and-tools for more information) | Search Committee/Chair | |
Develop screening tools/timelines/rubrics in conjunction with HR Liaison. Place relevant calendar holds to conduct/evaluate/discuss w/ Committee. | Department/Search Chair | |
Finalize posting in PeopleAdmin and submit for relevant approval(s). | PeopleAdmin Hiring Manager | |
Posting is Live | ||
| Position Posted: Postings for national searches should be publicly posted for 15-30 days for administrative positions; 30-60 days for faculty positions unless a waiver has been approved. For questions, contact your HR Liaison. | Post job to OHIO jobs website and standard passive recruitment. | University Human Resources |
| Post job ad to pre-identified external sources. | Department | |
| Continue compiling list of potential candidates. | Department/Search Committee | |
| Conduct outreach to identified potential candidates (for templates/more information: contact HR Liaison). | HRL/Department/BSC | |
| Carefully track communications and update the recruitment list based on who鈥檚 applied, declined, needs follow up, etc. | HRL/Department | |
| Optional: pre-screening steps (such as screening for minimum qualifications) as outlined by the committee may begin immediately. For guidance, contact HRL. | Search Committee/Chair | |
Posting Closes | ||
| Evaluation & Selection: The evaluation and selection portion of the search process varies in length, but typically averages 4-8 weeks (including notice period for offeree). | HR Liaison and Search Committee Chair touch base. | HRL/Search Chair |
| Complete initial screens and convene committee at appropriate times to finalize evaluations and rankings. | Search Committee/Chair | |
| Submit final interview pool for approval. | Department/Search Committee | |
| Schedule final interviews and share relevant additional information (area maps, contacts for resources on/off campus, accommodation info, etc.) with candidates. | Department/Search Committee | |
| Conduct final interviews; schedule committee meetings for evaluation of interviews. | Department/Search Committee | |
| Make offer and complete hiring proposal. | Department/Search Committee | |
| Send offer letter: for staff positions, University Human Resources will send offer letter; for faculty positions, colleges will send offer letter. | UHR/College | |
| Prepare for orientation/onboarding processes (see /hr/hire-manage/onboarding-steps-and-process for more information). | Department | |
Proposed Start Date | ||
Sample Timeline for Regional/National Search Utilizing Passive Recruitment | ||
Time | Task | Owner |
Pre-Posting | ||
| Pre-Posting: Once a vacancy has opened, pre-planning steps typically take an average of 1-3 weeks. For questions about pre-posting steps (such as drafting recruitment materials or guidance establishing the search committee) contact your HR Liaison. | Staff positions only: Complete/Update position description form and submit to Compensation for mapping. If completed within past three years, review for accuracy. | Department |
| Prepare draft of posting in PeopleAdmin. | Department/Hiring Manager | |
| Meet with HR Liaison (HRL) to review proposed timeline, drafted job description, committee composition, and recruitment/advertising avenues for posting/outreach. | HRL/Search Chair | |
| Finalize search committee. | Department/Search Chair | |
| Convene committee to share timelines/expectations. | Department/Search Chair | |
| Attend OHIO Search Committee Training (see /hr/hire-manage/search-committee-training-and-tools for more information). | Search Committee/Chair | |
| Develop screening tools/timelines/rubrics in conjunction with HR Liaison. Place relevant calendar holds to conduct/evaluate/discuss w/ Committee. | Department/Search Chair | |
| Finalize posting in PeopleAdmin and submit for relevant approval(s). | PeopleAdmin Hiring Manager | |
Posting is Live | ||
| Position Posted: Postings for local or regional searches are typically posted to the public for 7-15 days unless a waiver has been approved. For questions, contact your HR Liaison. | Post job to OHIO jobs website and standard passive recruitment. | University Human Resources |
| Post job ad to pre-identified external sources. | Department | |
| Optional: pre-screening steps (such as screening for minimum qualifications) as outlined by the committee may begin immediately. For guidance, contact HRL. | Search Committee/Chair | |
Posting Closes | ||
| Evaluation & Selection: The evaluation and selection portion of the search process varies in length, but typically averages 2-6 weeks (including notice period for offeree). | Complete initial screens and convene committee at appropriate times to finalize evaluations and rankings. | Search Committee/Chair |
| Submit final interview pool for approval. | Department/Search Committee | |
| Schedule final interviews and share relevant additional information (area maps, contacts for resources on/off campus, accommodation info, etc.) with candidates. | Department/Search Committee | |
| Conduct final interviews; schedule committee meetings for evaluation of interviews. | Department/Search Committee | |
| Make offer and complete hiring proposal. | Department/Search Committee | |
| Send offer letter: for staff positions, University Human Resources will send offer letter; for faculty positions, colleges will send offer letter. | UHR/College | |
| Prepare for orientation/onboarding processes (see /hr/hire-manage/onboarding-steps-and-process for more information). | Department | |
Proposed Start Date | ||