5.-6. Travel and Department Cards
5. Travel Cards
The Travel Card is the preferred payment method for all purchases of University travel, booking and other business entertainment expenses in accordance with Policy 41.121 Reimbursement for Official Travel and Entertainment.
Note: that the preferred method for payment of airline tickets is the Corporate Travel Account Card (CTA Card).
The travel card may also be used for many types of expenses related to activities that occur when traveling, such as: conference registration fees, journal subscriptions, membership fees, or dues for professional organizations, and bookstores. Additionally, in accordance with university policies, the travel card can be used at grocery stores, drugstores, bakeries, convenience stores, restaurants and fast food stores, computer networking services (related to travel) and amusement and recreation services.
6. Department Cards
Department cards are used like a pcard for every-day business related purchases (subscriptions, office supplies, etc.) when an area needs the ability for authorized employees or students to use a card without having their own pcard. Each department card must have a 鈥淐ard Custodian鈥 of record identified and trained before a departmental card can be issued.
In order for a department to qualify for a departmental card, the CFAO must have documented processes in place that have been reviewed and approved by Finance that are in accordance with the Departmental Card Requirements document. See Appendix A (section 11) for the departmental card procedures and sample tracking log.