Student Records
Student academic records are housed in the HSLS office located in W218 Grover Center. Clinic records are maintained by the Directors of Clinical Education (DCE) and are stored in locked file cabinets within DCE offices as well as TYPHON and on OneDrive in a FERPA compliant format. The academic files contain official university and departmental business including application materials, appointment letters, program information, the Degree Audit Reporting System (DARS), committee actions, and other university-related matters. The clinical files contain immunization records, background checks, CPR training, liability insurance, HIPAA training, and observation and clinical hours. The Coordinator of HSLS Clinical Services maintains a folder on each student for background checks and off-site screening hours. Files may be reviewed by students, although they must remain in the office. Files can be reviewed by the HSLS Chair, the Coordinator of Professional programs, the Coordinator of PhD Studies, the Coordinator of Hearing, Speech and Language Clinic Services, Directors of Clinical Education in Audiology or Speech-Language Pathology or by the student鈥檚 advisor. Students are encouraged to review their file periodically, especially prior to meetings with their advisor or other HSLS faculty/coordinators.